TERMS AND CONDITIONS

HOW TO BOOK

Bookings are made online at www.oxbridgesummerscholars.com. Oxbridge Summer Scholars programme (“OSS”) accepts enrollment by sending the student an offer and an initial invoice. The booking is final when OSS has received the Enrolment Fee and the Programme deposit.

2. WHAT IS INCLUDED IN THE PROGRAMME FEE

Chosen OSS Programme
Accommodation in a single room
Full-board meal plan
All extracurricular activities

The Programme Fee comprises two elements:

The Tuition Fee (60%) for lessons and the Student Services Fee (40%) for other items including accommodation.

3. WHAT IS NOT INCLUDED IN THE PROGRAMME FEE

Enrollment Fee of GBP500
Flights and transportation services
Visa support
Travel Insurance

4. HOW TO PAY

OSS accepts the following payment methods:

a.) By credit card

The links for the payment will be sent to you via email.

b) By bank transfer directly to the Organizer:

Beneficiary: Academic Programs and Services, LLC

Account number: 07250415

Sort code: 04-19-07

IBAN: GB62AIRW04190707250415

SWIFT/BIC: AIRWGB22XXX

Bank / Payment institution: AIRWALLEX (UK) LIMITED

Bank address: Labs House, 15–19 Bloomsbury Way, London, WC1A 2TH, United Kingdom

Currency: GBP

*Please note that cash payments cannot be accepted. Credit card fees will apply according to local laws and regulations.

5. PAYMENT PLAN

Enrollment: Programme Deposit (GBP 1000), due 7 days after the deposit payment.

2nd Payment: The remaining balance must be paid 30 days before the programme begins.

For late payments, OSS reserves the right to charge a late payment fee of GBP 100.

Any offers or scholarships confirmed at the time of booking are subject to payments being made on time and not reducing the length of the programme.

6. TRAVEL INSURANCE COVERAGE

All students must have travel insurance coverage. The insurance coverage should include illness/accident, repatriation, interruption, theft, delay, and liability. A student must provide OSS with a copy of the insurance policy in English no later than 14 days before the course start date.

7. HEALTH FORMALITIES

Legal guardians of students under the age of 18 will be required to sign a medical liability waiver. The student may be under obligation to provide proof of vaccination. OSS reserves the right to repatriate the student at their own expense if necessary for health reasons. The courses are suitable for students with reduced mobility as long as the students are autonomous.

The student authorises OSS to arrange any urgent medical or dental treatment considered necessary by a qualified practitioner and agrees to reimburse OSS for any costs incurred.

8. CANELLATION PROTECTION

OSS Cancellation Protection is available upon enrollment and charged as a one-time, non-refundable fee of GBP 95. This covers cancellations due to illness before departure. A doctor’s documentation is needed within 10 days of the claim.

9. CLASS SCHEDULES AND ATTENDANCE

OSS sessions last at least 45 minutes and are often held in blocks of 2 x 40 minutes. To receive the course certificate OSS students must have an attendance of at least 80%.

10. COURSE STREAMS

When an OSS Programme has a course stream of five students or fewer, OSS reserves the right to combine students of different streams in the same classes.

11. ARRIVAL AIRPORT TRANSFERS

The transfer service is available for OSS students at an additional cost of GBP 150-200, depending on the distance from the airport to the college.

12. CHANGES BEFORE AND AFTER THE COURSE START DATE BY THE STUDENT.

Changes to the programme less than 60 days before departure will result in a rebooking fee of GBP200. In the event of a change of course start date, the cancellation conditions will be applied to the original course start date.

13. CHANGES MADE BY OSS BEFORE THE COURSE START

OSS retains the right to make changes to destination, course type, start date, or type of accommodation up to 20 days before the course start date. If OSS needs to make reasonable changes to the programme OSS will inform the student of the proposed changes and the impact on the price, if applicable.

Within 5 days of such notification date day, the student may:

accept the proposed changes by notifying OSS
accept a replacement programme from OSS of equivalent or similar standard and price at the date of the change, if OSS is able to offer one, or
cancel the programme without having to pay any cancellation fees in excess of the enrollment fee.

If the student does not inform OSS in due time of its decision to accept the changes, accept a replacement programme, or cancel the programme, the student will be deemed to have accepted such changes.

14. CANCELLATION FEES BEFORE THE PROGRAM STARTS

Cancellations must be submitted to the OSS representative. In all cases, the Enrollment Fee is non-refundable.

Cancellations prior to 60 days before the programme starts: OSS will not charge Programme Fee.
Cancellations between 31 and 60 days before the programme starts, OSS charges 40% of the Programme Fee.
For cancellations between 8 and 30 days before the programme starts, OSS charges 60% of the Programme Fee.
Cancellations 7 days or less before the programme starts, OSS charges the full Programme Fee.

15. WITHDRAWAL FEES AFTER THE COURSE START

To withdraw from the OSS Programme, students must inform the OSS Programme Director and sign the course change notification form.

OSS is not obliged to refund students whose courses are terminated due to violation of OSS’s written disciplinary and/or attendance policies or local, state, or federal laws.

Charges other than Programme Fee and Enrollment Fee are non-refundable.

16. STUDENT CODE OF CONDUCT

All students must adhere to the school’s local code of conduct. Students engaging in illegal activity or behaviour that deliberately disrupts the learning environment or damages property of OSS, accommodation providers or fellow students will be expelled or suspended from the programme. The Programme Fee and other charges will not be refunded unless otherwise prescribed by local accreditation rules.

17. PASSPORT AND VISA

The student is responsible for any entry formalities for the destination country, such as passport and visa. Before departure, the student must consult the official government website of the destination. It is recommended to begin the visa process 3 months before the course starts. If a student fails to meet the attendance requirements tied to their visa, OSS may report the student to relevant authorities in the destination country.

18. VALIDITY OF PRICES

The prices published are based upon currency exchange rates in effect at the time of writing, 01/09/2025. OSS also reserves the right to amend the price in case of increases in government taxes or in case of cost or inflation in the destination country.

19. PERSONAL DATA

OSS is committed to protecting the privacy of our customers and a full description of OSS’s processing activities and your rights can be found here www.oxbridgesummerscholars.com/legal/privacy-policy. Below is a summary:

The student’s personal data, such as personal data provided by them in the application form, will be processed by OSS for the purposes of completing their booking, supplying their requested products and services (including travel insurance coverage), providing customer service, or offering elements that are otherwise necessary to perform the contract between the student and OSS.

OSS may share the student’s personal data with its operators, and members of the same corporate group, including parent companies, subsidiaries, affiliates, claims handlers, and other business partners. OSS has put appropriate safeguards in place for transfers of the student’s personal data, including the standard data protection clauses adopted by the European Commission. OSS and its affiliates may also use the student’s personal data, combined with information about them obtained from third-party sources, to market OSS’s products and services, including special promotions based on the student’s interests.

The student has the right to, at any time, withdraw their consent or object to OSS using their personal data for direct marketing purposes by contacting OSS at the address set out below.

OSS will only keep the student’s personal data for as long as it is necessary for the purposes for which it has been collected or in accordance with time limits stipulated by law and good market practice unless further retention is necessary for compliance with a legal obligation. OSS will keep personal data for marketing purposes until the student withdraws its consent.

If the student would like a copy of the information OSS holds about them, or a copy of the standard data protection clauses, or would like to rectify or erase personal data, or restrict the processing of personal data, or otherwise object to OSS’s processing, or use their right to data portability, please contact the Organizer (data controller) at the address privacy@crimsoneducation.org, or via the form available at www.oxbridgesummerscholars.com. If the student would like to lodge a complaint, they may contact the supervisory authority in their home country.

20. PHOTOGRAPHY AND FILM MATERIAL

The student or their parent/guardian accepts that OSS can freely and for the purpose of promoting OSS’s products and services use photography, film, and sound material that has been created during the course that contains an image of the student, that the student creates as part of the course and/or that the student uploads to social networks during the Program. The student will be asked for consent prior to each collection of such material.

21. LIABILITY AND FORCE MAJEURE

OSS’s total aggregate liability arising from any claim, whether in contract, tort, statute, or otherwise, shall be limited to the amount of the Programme Fee actually received by OSS in respect of the relevant student. This limitation does not apply to liability that cannot be lawfully excluded or limited. Under no circumstances shall OSS be liable for any indirect, consequential, or special loss, including but not limited to loss of profit, revenue, or data.

Any claim, whether in contract, tort, statute or otherwise, arising from or relating to the Programme or these terms and conditions must be notified to OSS in writing no later than 12 months after the Programme ends. A claim not notified within that period is permanently barred, and OSS shall have no liability for it. Nothing in these terms and conditions affects any rights the student may have that cannot be limited or excluded under applicable consumer protection legislation.

OSS will not be liable or responsible for any damage, inconvenience, delay in performance, or failure to perform in connection with the provision of any goods or services due to causes beyond OSS’s reasonable control, including but not limited to fire; natural disaster; acts of government; labor disputes or civil unrest; criminal, terrorist or threatened terrorist activities of any kind; pandemics or public health emergencies; any negligent or willful act or failure to act by any third party; or any other cause beyond the direct control of OSS. These conditions do not affect your rights as defined by the consumer protection laws in your home country.

OSS is required to apply all health and/or pandemic measures taken by the authorities, in particular, medical repatriation, quarantine, and management of infected students, and those in close contact with infected students. OSS may, therefore adapt to the conditions of the stay and immediately take precautionary measures.

22. MISCELLANEOUS

OSS reserves the right to correct typographical errors and is not bound by obvious inaccuracies.

The student shall indemnify and keep indemnified OSS from and against all losses, costs, claims and expenses arising out of (a) the student’s breach of these terms and conditions, (b) the student’s wilful misconduct or negligence, or (c) any claim brought by a third party arising from the student’s acts or omissions.

OSS may, at its discretion and without prior notice, appoint suitably qualified third parties (including tutors, activity providers and accommodation suppliers) to perform any part of the Programme(s). OSS remains responsible for overall Programme delivery but shall not be liable for any act or omission of such third parties.

OSS may assign, novate or otherwise transfer its rights and/or obligations under these terms and conditions, in whole or in part, to any affiliate of OSS, or to any purchaser of all or substantially all of OSS’s assets or shares, provided that the transferee assumes the obligations of OSS towards the student. The student may not assign or transfer any rights or obligations under these terms and conditions without OSS’s prior written consent.

References to “student” include a student’s parent and/or legal guardian where required by law or where the student is under the age of majority in the relevant jurisdiction.

23. ORGANISER

All OSS Programmes are organised and sold by Academic Programs and Services, LLC, a Delaware limited liability company, with its registered office at 1209 Orange Street, Wilmington, Delaware 19801”A.

24. DISPUTES AND GOVERNING LAW

A student who has a complaint must first notify OSS staff so that the issue can be addressed promptly. If unresolved, the student shall set out the complaint in writing to OSS at admissions@oxbridgesummerscholars.com] within 14 days of becoming aware of the issue.

If a dispute is not settled within 30 days of receipt of the written complaint, either party may, by written notice, refer the matter to mediation under the CEDR Model Mediation Procedure (or equivalent) then in force. Unless the parties agree otherwise, the mediation will take place in London, England and the mediator’s fees will be shared equally.

If the dispute has not been resolved by mediation within 60 days of the mediator’s appointment (or for such longer period as the parties may agree in writing), the courts of England & Wales shall have exclusive jurisdiction to settle it, and the parties submit irrevocably to that jurisdiction.

25. SANCTIONED INDIVIDUALS OR TERRITORIES

The Student is obliged to submit their official registered domiciled address when booking the course. The Student represents and warrants that neither the Student nor any of the immediate family members of the Student is designated, blocked, or otherwise identified under any sanctions laws or is engaging in transactions that are prohibited by sanctions laws. If performance under these Terms and Conditions (in whole or part) would, in OSS’s sole discretion, constitute a breach of a sanctions law applicable to OSS, OSS shall have the right (i) not to fulfill its obligations under the Agreement and shall not be liable to pay any claim hereunder to the extent that such payment would expose OSS to any sanction, prohibition, penalty or restriction under any applicable sanctions law, and (ii) to terminate this agreement with immediate effect without liability for any direct or indirect damages to Student.

26. PROGRAMME DATES

December 8-20, 2025
July 5-18, 2026
July 19 - August 1, 2026
August 2-15, 2026

Version D1 2025_01 Valid from 01/09/2025