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Effective Date

The Effective Date of this Privacy Policy is November 15th, 2021.

Applicability of this Privacy Policy

This Privacy Policy applies to all of OSS (Oxbridge Summer Scholars) programmes and includes the website, the Instagram page under the handle @oxbridgesummerscholars, and all other OSS social media platforms (collectively, the "Websites") and other interactions (e.g., customer service inquiries, emails, newsletters, etc.) you may have with OSS. If you do not agree with the terms, do not access or use the Websites or interact with any other aspect of OSS's programmes, including attending our events either in person or online.

Why OSS collects data

You may be asked to provide your personal information anytime you are in contact with OSS. You are not required to provide the personal information that we have requested, but, if you do not provide the information, in most cases we will not be able to register you for our programmes or respond to any queries you may have. We use the information we collect from all our events, website, and programmes for the following purposes:

  • To ensure our services are working as intended, such as troubleshooting issues that you report to us and to make improvements to OSS's programmes.

  • To assist in the development of new programs.

  • For analytics to understand how our services are used. For example, we analyze data about your visits to our sites to do things like optimize our programmes.

  • To interact directly with you, we collect information about you, such as your email address. You will not receive the required information. For example, your email address will be used to tell you when your registration is successful and release details necessary for your participation in the programme, such as course materials. You will also be entered on OSS mailing lists and will receive our frequent newsletters. We will occasionally send you information about OSS events, faculty, and partners. And if you contact OSS, we will keep a record of your email in order to help solve any issues you might be facing.

  • To help improve the safety and reliability of our services. This includes detecting, preventing, and responding to fraud, abuse, security risks, loss prevention, and technical issues that could harm OSS, our users, or the public.

  • To bill and collect money owed to us for our programs and events. This includes sending you emails, invoices, receipts, and alerting you if we need a different credit card number. We use third parties for secure credit card transaction processing, and those third parties process your orders and credit card payments.

Your Information

OSS may collect data and information in a variety of ways:

  1. Registration Information:

Some information is required to register for the programme, such as your real name, non-school email address, school name, country of residence, age, your parent’s/legal guardian’s contact information and your contact. This information is treated as personally identifiable information. 

  1. Usage Information:

  • Log data: As with most technology services and websites delivered over the Internet, our servers automatically collect information when you access or use our Websites or Services and record it in log files. This log data may include the Internet Protocol (IP) address, the address of the web page visited before using the Website or Services, browser type and settings, the date and time the Services were used, information about your devices, and cookie data. This information is treated as personally identifiable information.

  • Location information: We receive information from you that helps us approximate your location. Unless you provide consent specifically for a location-based service, this type of information is only collected in anonymized or aggregated format, and is not personally identifiable. We may, for example, use an IP address received from your browser or device to determine your approximate location. OSS may also collect location information from devices in accordance with the consent process provided by your device.


  1. Cookie Information:

OSS uses cookies and similar technologies in our website that help us collect other information. This type of information is only collected in anonymized or aggregated format, and is not personally identifiable.

  1. Additional Information Provided to OSS

We receive other information when submitted to our Websites if you participate in an activity or event, request help or support, interact with our social media accounts, or otherwise communicate with OSS. Here are some examples of situations in which you transmit data to us:

  • When you visit and use our website: We collect certain data when you use our website or when you take part in our events or reply to our surveys or questionnaires hosted on third-party sites. Certain information is collected even if you are not registered as a programme participant. This may happen when you view pages, take part in surveys, attend any of our events, share a page on a social network, etc.

  • When you register for an event on our websites: We retain certain data relating to your registration, such as your email and billing address.

  • When you apply to the program: Applying to the programme allows you to participate in OSS's educational offerings. You need to provide us with certain data to identify yourself in the application process and to access program-related information and materials. Applying to the program allows you to access and control your Personal Data that you provide.


Intellectual Property and Recordings

By participating in the OSS program, you consent to being photographed and video-recorded during lectures, workshops, and social events. You also consent to having your written work reviewed and discussed by faculty and peers.

  • Coursework and Materials: Materials you create for the program, such as essays, presentations, and assignments, may be used for educational purposes within the programme, including to provide feedback to other students.

  • Promotional Materials: OSS may use photographs and videos of students participating in the programme for promotional purposes, such as on our website and social media platforms. We will not use any such materials in a way that could identify you individually without your prior consent.


Cookies and other technologies

OSS uses cookies and similar technologies on our Websites to help us analyze how visitors navigate the site and improve your overall experience.

  • Your Choices: Most browsers allow you to control cookies and similar technologies. By adjusting your browser settings, you can refuse or accept cookies or choose to be notified before a cookie is set. If you choose to refuse cookies, you may not be able to fully experience the features of our Websites.


Email and Other Communications

  • Programme-related communications: If you are accepted into the programme, you will receive emails from OSS with important information about the program, including logistics, course materials, and pre-departure instructions. You cannot opt out of receiving these communications.

  • Promotional communications: We may also contact you about OSS programs, faculty updates, and special offers from our partners. You can opt out of receiving these communications by clicking the "unsubscribe" link at the bottom of our emails.


Sharing Your Information

This section describes how OSS may share and disclose information. You are responsible for your own practices regarding sharing and disclosing information, and OSS does not control your choices.

Customer Instructions: OSS will only share and disclose your Personal Data according to your instructions and in compliance with applicable laws.

Third-Party Service Providers: OSS may share your information with third-party service providers who help us operate our programmes and deliver our services. These third parties are obligated to use your information only for the purpose of providing services to OSS and are prohibited from using your information for any other purpose.

Aggregated or De-identified Data: We may disclose or use aggregated or de-identified information for any purpose. This type of information does not identify any individual user.

To Comply with Laws: If we receive a legal request for information, we may disclose your information if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation, or legal process.

To Enforce Our Rights, Prevent Fraud, and for Safety: We may disclose your information to protect the rights, property, or safety of OSS or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues.

With Your Consent: OSS may share your information with third parties when we have your consent to do so.

EU Data Protection Authority 

Subject to applicable law, you also have the right to 

  • restrict OSS use of other information that constitutes your personal identifiable data and 

  • lodge a complaint with your local data protection authority.

To exercise these rights, you can contact us directly at

Additionally, you have the right to lodge a complaint with your local data protection authority.


Modifications to this Policy

We may change this Privacy Policy at any time. The most recent version of the Privacy Policy is reflected by the date located at the top of this Policy. All updates are effective immediately upon notice, which we may provide by any means, including posting a revised version of this Privacy Policy on our website. We encourage you to review this Privacy Policy periodically to stay informed of any changes that may affect you. Your continued use of our website signifies your continuing consent to be bound by this Privacy Policy.

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